Bookkeeper

The Bookkeeper provides support to the Administrative Team, including the Operations Manager, Office Manager, and Project Manager. The Bookkeeper is responsible for recording and maintaining financial records and general office administrative duties. Primary responsibilities include accounts payable/receivable, bank deposits, reconciliations, data entry, preparing of quarterly tax filings, and a variety of clerical duties under the general direction of the Operations Manager. The ideal individual will have the ability to exercise good judgment in a variety of situations, strong analytical, mathematical, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities. The Bookkeeper will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities:

• AR/AP – Manage accounts payable and receivable for multiple entities. Complete and maintain invoice documentation. Ensure payments and deposits are accurate.

• Construction Administration Assistance – Oversee construction administration initiatives and oversee consistency for filing, vendor management, and other administrative tasks.

• Accounting – Manage accounting data entry, check distribution, account reconciliation, and coordination with the firm’s CPA and Operations Manager.

• Account Oversight – Daily monitoring of bank accounts and credit cards for irregular activity. 

• Weekly reporting of balances. Maintain checks and balances systems implemented by the company.

Key Characteristics:

• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully and develops alternative solutions.

• Organized – Plans and organizes tasks in an efficient productive manner. Focuses on key priorities. Can juggle multiple projects. Pays attention to detail.

• Adaptable – Adjusts quickly to changing priorities. Copes effectively with complexity. Flexes around new ideas, processes, or environments. Willing to learn and adjust to new processes, procedures, and software. 

• Resilient – Able to spring back and recover quickly from difficult situations.

• Technical – Understand how to use technology and other tools relevant to the job.

• Self-Starter – Takes initiative by jumping into tasks and responsibilities. Ability to thrive with little supervision and asks for assistance when needed.

• Customer Service – Provides “World Class Customer Service” to those that they interact with and serve on a daily basis.

Compensation: Competitive. Benefits include health insurance and PTO.